25 ChatGPT Prompts for HR to Use in 2025

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In 2025, AI is becoming an indispensable tool for HR professionals. From streamlining administrative tasks to assisting with strategic initiatives, AI is revolutionizing the way HR teams operate.

Research from IBM found that 42% of enterprise-level companies have actively deployed AI tools, and an additional 40% of global companies are actively exploring AI technologies, meaning the vast majority of organizations are either implementing or seriously considering AI adoption as a core part of their future strategies.

To help HR teams harness the full potential of AI, we've compiled 25 powerful AI prompts that can optimize key HR functions. These prompts, paired with practical tips and tricks, will show you how to integrate tools like ChatGPT into your processes—whether you're automating routine queries, generating reports, or enhancing employee communication—so you can use AI to work smarter, not harder.

Recruiting: Attracting and Assessing the Best Talent

Recruitment is more than just filling positions; it’s about building a strong, dynamic workforce. Use AI to generate specific, insightful outputs that ensure your hiring process is efficient and effective.

Prompt: “Create a job description for a [specific role] in the [industry] that highlights essential technical skills, leadership qualities, and the ability to work in a hybrid environment.”
- Insights to include: Ensure to provide role-specific details such as industry demands, remote work expectations, and preferred qualifications.
Prompt: “Generate a list of behavioral interview questions to assess leadership potential in a [specific role], including scenarios that test conflict resolution, delegation, and communication skills.”
- Insights to include: Provide specifics on desired leadership qualities, typical challenges, and your company culture to help the AI craft relevant questions.
Prompt: “Write an outreach message for passive candidates in [industry], focusing on your company’s innovation, culture, and flexible work policies.”
- Insights to include: Emphasize your company’s unique value proposition, benefits package, growth opportunities, culture, and workplace policies.

Onboarding: Creating a Seamless and Engaging Experience

Onboarding sets the foundation for employee success. AI can assist in creating customized plans to ensure new hires are equipped to thrive from day one.

Prompt: “Create a personalized 90-day onboarding plan for a remote software engineer that focuses on integration into the team, setting technical goals, and mastering internal tools.”
- Insights to include: Mention your tech stack, specific onboarding milestones, and any mentoring programs available.
Prompt: “Generate a welcome email for a new hire, introducing them to the company's mission, values, and key contacts for the first week.”
- Insights to include: Tailor the email to reflect your company culture and outline clear steps for the employee’s first week.
Prompt: “Draft an onboarding checklist for [role], including mandatory compliance forms for [state], key software tools, and team introduction meetings.”
- Insights to include: Specify industry-related compliance requirements and include links to internal documentation or tools.

Performance Management: Encouraging Continuous Improvement

AI can streamline performance evaluations and goal setting, ensuring consistency and fairness in feedback while aligning with business objectives.

Prompt: “Write a performance review for [role] who met [goals] but could improve in fostering team collaboration.”
- Insights to include: Include specific metrics related to performance and areas of development such as communication or team engagement.
Prompt: “Create a list of quarterly SMART goals for a [role] focusing on delivering [goal 1], [goal 2], and [goal 3].”
- Insights to include: Clearly define success metrics for each goal, such as timelines and collaboration KPIs.
Prompt: “Generate a feedback form for peers to assess an employee’s teamwork, problem-solving skills, and technical expertise.”
- Insights to include: Emphasize key areas like team communication, adherence to standards, and innovation in problem-solving.

Employee Engagement: Maintaining a Positive and Inclusive Culture

AI can help HR professionals consistently assess and enhance employee engagement, making it easier to foster a positive work environment and improve retention rates.

Prompt: “Create a 10-question pulse survey to measure employee engagement and overall satisfaction with remote work, focusing on work-life balance, team collaboration, and productivity.”
- Insights to include: Target specific aspects of the company culture and ask for open-ended feedback on areas for improvement.
Prompt: “Draft a 6-month action plan to boost engagement for hybrid employees, including virtual team-building exercises, professional development workshops, and mental health resources.”
- Insights to include: Outline programs that balance both the social and professional aspects of employee well-being.
Prompt: “Generate a list of ways to recognize employee achievements in a remote work setting, including virtual shoutouts, digital awards, and gift cards.”
- Insights to include: Mention non-monetary recognition methods that align with your company’s culture and resources.

Diversity, Equity, and Inclusion: Building a Diverse and Fair Workplace

AI can assist in mitigating unconscious bias, ensuring inclusivity in recruitment, training, and employee development initiatives.

Prompt: “Analyze recruitment data to identify any unconscious bias in our current hiring practices and suggest strategies to increase the diversity of our talent pool.”
- Insights to include: Ask for AI to review demographic breakdowns, the language used in job descriptions, and interview processes to suggest improvements.
Prompt: “Generate a training program for managers that focuses on reducing bias in performance reviews and ensuring fairness in employee development opportunities.”
- Insights to include: Focus on DEI metrics like equitable access to promotions, fair feedback practices, and inclusive leadership techniques.
Prompt: “Create a roadmap to improve gender diversity in leadership roles, including mentorship programs and leadership development initiatives tailored for women.”
- Insights to include: Provide details about existing gaps in leadership diversity and any current initiatives to support leadership development.

Compliance: Navigating Labor Laws and Regulations

Staying compliant with local and federal laws is vital for every HR department. AI helps by generating tailored checklists and reminders.

Prompt: “Generate a compliance checklist for [state or industry]-specific employment laws, including key changes for 2025 related to wages, paid leave, and employee privacy.”
- Insights to include: Specify industry requirements and any recent changes to state or federal labor laws that are crucial for compliance.
Prompt: “Summarize the new U.S. federal regulations on employee data privacy, with actionable steps to ensure our HR data systems comply.”
- Insights to include: Highlight specific data-handling policies, cross-border privacy laws, and consent guidelines for employee information.

Compensation and Benefits: Ensuring Competitive and Equitable Packages

AI tools can provide compensation analysis and help HR design packages that attract and retain top talent while maintaining fairness.

Prompt: “Generate a compensation benchmark report for [role] in the U.S., comparing market rates, benefits, and retention bonuses across regions.”
- Insights to include: Provide details about geographic differences, years of experience, and relevant industry sectors.
Prompt: “Develop a communication plan to introduce a new benefits package for 2025, including health, wellness, and financial wellness perks.”
- Insights to include: Highlight any new or upgraded benefits, changes in provider plans, and how employees can maximize these perks.

Learning and Development: Empowering Continuous Learning

AI-driven prompts can suggest targeted learning paths for employees, improving skill development and career growth.

Prompt: “Create a list of the top 10 online courses for developing leadership skills in mid-level managers, focusing on decision-making, emotional intelligence, and strategic thinking.”
- Insights to include: Mention specific areas where leadership development is needed and any industry-specific skills that are essential.
Prompt: “Generate a personalized learning plan for a new HR coordinator, focusing on mastering HR analytics and employee relations.”
- Insights to include: Detail the coordinator’s career goals and any certifications or industry-specific knowledge they need to acquire.

HR Strategy: Aligning Human Resources with Business Goals

AI can play a pivotal role in aligning HR functions with broader business strategies. Use AI-generated insights to drive decisions that support organizational growth and employee engagement.

Prompt: “Draft a strategic HR plan for a fast-growing company in [industry], focusing on talent acquisition, employee retention, and leadership development.”
- Insights to include: Specify business growth goals, current HR challenges, and key areas for investment, such as leadership pipelines or employee wellness programs.
Prompt: “Generate an HR transformation roadmap for a company transitioning from traditional processes to a fully digital HR ecosystem by 2026.”
- Insights to include: Mention the current HR tech stack, anticipated adoption challenges, and desired outcomes like enhanced productivity and employee engagement.
Prompt: “Create a SWOT analysis for HR operations at a mid-sized company, considering the impact of AI, remote work, and global hiring.”
- Insights to include: Include insights on competitive advantages like remote work flexibility and potential threats, such as evolving compliance requirements.
Prompt: “Generate a workforce planning strategy for a retail company preparing for seasonal hiring surges, focusing on recruitment, onboarding, and workforce management.”
- Insights to include: Emphasize the importance of scalability in recruitment, temporary worker onboarding, and efficient scheduling to manage fluctuations in staffing needs.

Tips & Tricks for Using ChatGPT in HR: Best Practices for Maximizing Efficiency

While AI tools like ChatGPT can greatly enhance HR operations, getting the most out of them requires knowing a few key best practices. Here are some tips and tricks to ensure you’re using ChatGPT efficiently in HR functions:

Be Specific with Prompts: Always provide detailed information in your prompts. For example, when drafting job descriptions, include role details, key responsibilities, and company culture to receive the most tailored results.
Use Follow-Up Prompts: If the initial response doesn’t meet your needs, use follow-up prompts to refine the output. For example, if ChatGPT generates a job description that’s too general, ask it to "make it more inclusive" or "focus on leadership skills."
Iterate for Accuracy: AI-generated content should always be reviewed and iterated on. Use ChatGPT as a starting point, but refine the output to ensure it aligns with company tone, compliance requirements, and accuracy.
Incorporate Data-Driven Insights: Combine AI output with data from your HR systems. For instance, use ChatGPT to create an initial employee turnover report, then cross-check the AI's suggestions with actual HR metrics for a more accurate and actionable plan.
Balance Automation and Human Touch: While AI is great for automating repetitive tasks, ensure that key HR processes like employee communications and performance reviews maintain a personal touch. AI can generate a draft, but a human touch ensures empathy and context.
Leverage AI for Continuous Learning: Use ChatGPT to suggest training programs, but go further by customizing those suggestions based on your team's current skills and business needs. AI can guide, but human decision-making adds relevance.
Ensure Data Privacy Compliance: When using AI tools, ensure that data privacy standards (e.g., GDPR) are followed, particularly in sensitive areas like employee records or compensation data. AI should assist, but HR teams must remain vigilant about privacy laws. Ensure you don’t use any personally identifying information that you wouldn’t otherwise post publicly on the internet.

Why AI Can’t Replace HR

AI can automate repetitive tasks and assist with data-driven insights, but it lacks the emotional intelligence and nuanced understanding of human behavior that HR professionals bring. HR involves empathy, conflict resolution, and creating a positive company culture—areas where AI falls short. AI is a tool to support HR, not replace it.

Why AI Can’t Replace an HRIS

AI enhances HR operations but cannot replace the comprehensive functionalities of an HRIS (Human Resource Information System). An HRIS provides robust data management, compliance tracking, payroll integration, and benefits administration that AI alone cannot manage comprehensively. AI complements the HRIS by automating tasks, but both are necessary for seamless HR operations.

GoCo’s AI Features

GoCo’s AI tools are designed to simplify HR processes and save time for both HR teams and employees. Key features include:

AI Knowledge Base: acts like your company’s personal HR assistant, answering questions about policies and procedures instantly.
AI Document Creation: quickly generates templates for documents like offer letters or performance plans.
AI Receipt Scanner: allows employees to upload multiple receipts at once, streamlining expense reporting. All these features work together to enhance productivity and reduce manual tasks.

Final Thoughts

Incorporating these AI prompts into HR operations doesn’t just simplify routine tasks like employee inquiries, scheduling, and document management; it also enables HR professionals to shift their focus toward higher-value strategic initiatives. By automating repetitive processes, HR teams can invest more time in talent development, organizational growth, and workforce planning, areas that require human insight and creativity.

As we move into 2025, AI is set to become even more integral to HR's evolution, helping departments transition from being primarily administrative to becoming strategic partners in shaping the future of work. AI-driven insights will enable HR to be more data-driven, allowing for better decision-making in areas such as talent acquisition, employee engagement, and performance management. This will, in turn, lead to more efficient, impactful HR operations, where the combination of human expertise and AI-driven precision enhances every aspect of workforce management.