6 Best PTO Software Solutions in 2024

GoCo is an intuitive HR and payroll platform designed to simplify time tracking and PTO management for businesses in 2024. Its modern, user-friendly interface and powerful automation tools make it an ideal solution for companies looking to streamline their HR processes without getting bogged down by administrative tasks. GoCo's integration capabilities and overall ease of use allow businesses to quickly implement and customize the platform to meet their specific needs.

GoCo’s Time Tracking and PTO Management Features include:

• Time Tracking: Monitor employee hours accurately with GoCo’s time tracking system, which integrates seamlessly with payroll providers to ensure precise payroll processing.
• PTO Management: Easily manage leave requests and approvals through a centralized system that tracks employee PTO balances and accruals in real-time.
• Employee Self-Service: Empower employees to request time off, view their PTO balances, and track their working hours through an intuitive, self-service dashboard.
• Payroll Integration: Whether using GoCo’s embedded payroll solution or your existing payroll provider, GoCo keeps your time and attendance data synced, simplifying payroll processing.
• Reporting: With GoCo, you can separate PTO from other types of absences in your digital reports. Companies can manage any and all types of paid leaves, including (but not limited to) vacation, maternity leave, paternity leave, sick leave, volunteer absence, social service leave, and personal days.

GoCo offers transparent, competitive pricing tailored to a large range of business sizes and budgets. With customizable plans and no hidden fees, you can find a solution that fits your current budget and scales as your business grows.

Best For: Businesses that need a modern, all-in-one HR and PTO solution that grows with them, offering powerful and intuitive automation tools, customization, and exceptional customer support.

Kissflow is a good option for businesses seeking a customizable PTO platform. Known for its flexibility and integration capabilities, Kissflow streamlines leave management, approval processes, and real-time tracking of employee time-off balances.

Kissflow’s features include:

• Customizable Workflows: Tailor leave management processes to fit specific company policies and requirements.
• Real-time Tracking: Monitor employee leave balances, accruals, and historical data in real-time for accurate management.
• Integration: Seamlessly integrate with other HR systems like payroll and time tracking to ensure data consistency.
• Mobile Access: Allow employees to request PTO via mobile devices, ensuring flexibility for on-the-go teams.

Kissflow’s pricing is higher compared to simpler PTO tracking tools. Specific pricing details typically require direct consultation with Kissflow for accurate quotes based on business needs.

While Kissflow is powerful, it can be overly complex and expensive for small businesses. There is a learning curve due to its extensive features, and some users report inconsistent customer support.

Best For: Medium to large businesses that require a highly customizable and integrated PTO management solution along with broader workflow automation.

Zoho People is an HR solution ideal for businesses looking to manage employee data, time-off, and performance Zoho People provides tools that cater to various HR needs, making it a versatile choice.

Zoho People’s features include:

• Time-off Management: Streamline leave requests, approvals, and balance tracking with customizable leave policies.
• Employee Database: Maintain a centralized employee database that tracks personal details, job history, and other critical HR information.
• Automation and Workflows: Automate repetitive HR tasks like leave approvals, document workflows, and more, reducing manual effort.
• Mobile Access: Allow employees and HR managers to access Zoho People on the go, ensuring flexibility and quick access to data.

Zoho People offers competitive pricing, with plans starting as low as $1 per employee per month for the most basic plan. The pricing scales with added features.

Zoho People’s system does offer a tremendous amount of functionality, however, it is not as user-friendly as other platforms, and users report that it can sometimes be difficult to navigate through the interface and comes with a steep learning curve. Additionally, while the platform is customizable, the customization options can be overwhelming for users without technical expertise.

Best For: Small to medium-sized businesses with tech-savvy teams looking for an HR solution that covers PTO management, employee data tracking, and performance management.

Sage HR is an HR management tool designed for small to medium-sized businesses that want to streamline their HR processes, including PTO management, performance tracking, and recruitment. Known for its user-friendly interface and modular approach, Sage HR allows businesses to choose the specific HR features they need while maintaining ease of use and flexibility.

Sage HR’s features include:

• Leave Management: Easily manage time-off requests, approvals, and accruals with automated workflows and real-time tracking.
• Shift Scheduling: Create, manage, and optimize employee schedules, ensuring efficient workforce management.
• Mobile Access: Employees and managers can access Sage HR via mobile devices, allowing for convenient management of HR tasks on the go.

Sage HR offers a modular pricing structure, starting at around $5.50 per employee per month for the basic module, with additional modules available for specific HR functions.

While Sage HR is user-friendly, some users note that the customization options are somewhat limited compared to other HR platforms. Additionally, as the platform is modular, businesses may need to purchase multiple modules to cover all their HR needs, which can increase costs.

Best For: Small to medium-sized businesses seeking an HR management system that can be tailored to their specific needs, with a focus on ease of use and essential HR functions.

Jibble is a time and attendance tracking software designed for businesses that need a simple, effective way to manage employee time, PTO, and productivity. Known for its straightforward approach and affordability, Jibble is particularly well-suited for businesses that want a PTO or time-tracking point solution.

Jibble’s features include:

• Time and Attendance Tracking: Accurately track employee working hours, clock-ins, and clock-outs through web or mobile devices.
• PTO Management: Manage leave requests, approvals, and accruals with a straightforward interface that integrates with time-tracking data.
• Automated Timesheets: Generate detailed timesheets automatically, reducing manual data entry and ensuring accurate payroll processing.
• GPS and Facial Recognition: Enhance time tracking with GPS location tagging and facial recognition for clock-ins, ideal for remote or field-based teams.

Jibble offers a free plan with essential time-tracking features. Paid plans start at $2 per user per month, providing additional features like PTO management and advanced reporting.

While Jibble excels in time tracking, it lacks the broader HR features offered by more comprehensive platforms. Some users may find the interface too basic for more complex HR needs, and the absence of more advanced HR functionalities like performance management or recruitment can be a limitation.

Best For: Small businesses and teams that need an affordable, easy-to-use solution for time and attendance tracking, with basic PTO management capabilities.

Clockify is a PTO and time-tracking software designed for businesses that need a straightforward and effective way to manage employee hours, projects, and PTO. Clockify is ideal for teams looking to improve productivity and streamline time management and who are okay with a point solution.

Clockify’s features include:

• Time Tracking: Accurately track employee working hours, project time, and billable hours through an easy-to-use interface, available on both web and mobile devices.
• PTO Management: Manage leave requests and track PTO balances with a simple, integrated system that allows for easy approvals and real-time updates.
• Project Management: Assign tasks, set project timelines, and monitor progress, making it easy to track time against specific projects and stay within budgets.
• Automated Reports: Generate reports on time usage, productivity, and PTO, providing insights that help optimize workforce efficiency.

Like Jibble, Clockify offers a free plan that includes basic time-tracking features. Paid plans start at $3.99 per user per month, providing additional features like PTO management, advanced reporting, and integrations.

While Clockify excels in time tracking and reporting, it lacks the comprehensive HR features found in more extensive platforms. Users looking for advanced HR functions like performance management, payroll, or benefits administration may find Clockify’s offerings limited.

Best For: Very small businesses or freelancers that need a cost-effective, easy-to-use solution for tracking time, managing projects, and handling basic PTO management. Ideal for those who prioritize simplicity and affordability in their time-tracking tools.

UKG is an HR and workforce management platform designed for medium to large businesses that require advanced HR, payroll, and workforce management capabilities. Known for its powerful features and scalability, UKG integrates various HR functions into a unified platform.

UKG’s features include:

• PTO Management: Automate and manage complex leave policies, accruals, and approvals with a configurable PTO management system.
• Workforce Scheduling: Optimize employee schedules, manage shift changes, and ensure compliance with labor laws through an intelligent scheduling system.
• Payroll Integration: Seamlessly integrate PTO data with payroll processing to ensure accurate and timely payroll, reducing manual errors.
• Employee Self-Service: Empower employees with self-service tools to request time off, view balances, and manage their schedules via mobile or desktop.

UKG’s pricing is tailored to the needs of each business, with costs typically reflecting the platform’s extensive feature set and scalability. Due to its comprehensive nature, UKG is generally more expensive than other PTO and HR software providers, making it an investment for organizations seeking an all-encompassing HR solution.

UKG’s robust features can be overwhelming for smaller organizations, with some users citing a steep learning curve and the need for extensive training. The platform's complexity may also lead to higher implementation and customization costs. Additionally, some users report that customer support can be slow to respond during peak times.

**Best For: **Large enterprises that need an HR and workforce management platform capable of handling complex PTO policies, payroll, and scheduling, with a focus on scalability and advanced features.

Vacation Tracker is a leave management tool designed to simplify PTO tracking and time-off management for businesses of all sizes. Its seamless integrations with Slack, Microsoft Teams, and Google Workspace make it a convenient choice for teams already using these platforms. However, while users appreciate its straightforward setup and ease of use, some have noted limitations in certain areas.

Vacation Tracker’s features include:

• PTO Tracking: Automated tracking of PTO balances with real-time updates, providing transparency for both employees and managers.
• Leave Requests and Approvals: Easy submission and management of time-off requests, with a streamlined approval process integrated directly into workplace communication tools.
• Customizable Leave Policies: Tailor leave types, accrual rules, and approval workflows to fit your organization’s specific needs.
• Multi-Location Support: Manage location-specific leave policies and holidays, ideal for businesses operating in multiple regions.

The platform is relatively affordable for small businesses and straightforward with pricing, giving the option for two different tiers. While the platform starts at $25 per month for up to 10 users, additional costs can add up quickly as your team grows, particularly if you need to manage multiple locations or require more advanced features.

Since Vacation Tracker is a PTO and leave-focused tool, it may not be suitable for those looking for a more comprehensive HR and time tracking solution. Some users have reported that the platform’s reporting features are basic and lack the depth needed for comprehensive leave analysis and that, despite its customization options, the platform can sometimes feel rigid, particularly for more complex leave policies or workflows.

Best For: Businesses looking for a straightforward, integrated solution for managing PTO and leave policies, but who may not require advanced reporting or highly customizable features.